Updated: Apr. 28, 2026

• 2023 Ryan White Part B Eligibility Guidelines (pdf)
• RW Service Definitions from PCN #16-02 Effective 4.1.2017 (pdf) (May 2017)
• HIV Continuum Circular (pdf) (August 2009)
• HRSA HAB HIV Performance Measures
• 2026 RW Program Required Meeting Calendar (pdf)

Case Management Guidance

• SC RW Part B Medical Case Management Standards (pdf) (March 2022)
• SC RW Part B Medical Case Management Standards (pdf) (June 2018) (Archive)
• CM Progress Log Documentation for Provide Enterprise (pdf) (March 2022)

Forms

• Case Management Intake/Assessment (doc) (April 2015)

Monitoring Standards

• Ryan White HIV/AIDS Program (RWHAP) National Monitoring Standar ds for RWHAP Part B Recipients (pdf) (June 2023)
• SC Ryan White Program Service Standards (pdf) (October 2024)
• Ryan White Part B Service Standards (pdf) (July 2022) (ARCHIVED - October 2024)
• HRSA Fiscal Monitoring Standards (pdf) (ARCHIVED - June 2022)
• HRSA Program Monitoring Standards (pdf) (ARCHIVED - June 2022)
• HRSA Universal Monitoring Standards (pdf) (ARCHIVED - June 2022)

Policies

• South Carolina Ryan White Consumer Advisory Board Statewide Policy
• Statewide Peer Adherence/Advocacy Policy

Reporting Instructions

• RSR Completion Instructions and Cleanup (pdf) (March 2014)
• Link to HRSA Website for Ryan White Services Reporting Information
• Running A Saved RSR Template (pdf) (March 2013)
• 2026 DPH HIV Care Programs Reporting Calendar (pdf)

Ryan White Part B

• Ryan White Part B Services Report
• Ryan White Part B Programmatic Narrative Report
• Ryan White Part B Budget, Quarterly and Year-End Financial Report Template (.xlsx) (Revised February 2023)
• Ryan White Part B Budget Revision Template (.xlsx) (Revised February 2023)
• Implementation Plan Workbook (.xlsx) (Revised September 2023)
• WICY Year End Report (Revised May 5, 2010)
• Ryan White Part B Invoice Template (.xlsx) (Revised February 2023)
• Ryan White Part B Budget Narrative & Cost Allocation Template (.xlsx) (Revised September 2023)
• Ryan White Part B Program Income Report 

RW Rebate

• RW Rebate Invoice Template (.xlsx) (Revised February 2023)
• RW Rebate Budget, Quarterly and Year-End Financial Report Template (.xlsx) (Revised February 2023)
• RW Rebate Budget Revision Template (.xlsx) (Revised February 2023)

MAI

• MAI Narrative Report (Revised July 2013)
• MAI Budget, Quarterly and Year-End Financial Report Template (.xlsx) (Revised February 2023)
• MAI Budget Revision Template (.xlsx) (Revised February 2023)
• MAI Invoice Template (.xlsx) (Revised February 2023)
• MAI Implementation Plan Template (Revised September 2024)

Emerging Communities

• Emerging Communities Budget, Quarterly and Year-End Financial Report Template (.xlsx) (Revised February 2023)
• Emerging Communities Budget Revision Template (.xlsx) (Revised February 2023)
• Emerging Communities Invoice Template (.xlsx) (Revised February 2023)
• Ryan White Emerging Communities Programmatic Report (Revised April 2018)

NHAS Initiatives

• NHAS Initiatives Budget, Quarterly and Year-End Financial Report Template (.xlsx) (Revised February 2023)
• NHAS Initiatives Budget Revision Template (.xlsx) (Revised February 2023)
• NHAS Initiatives Invoice Template (.xlsx) (Revised February 2023)

Ryan White Ending the HIV Epidemic

• Ryan White Part B Budget Narrative & Cost Allocation Template (.xlsx) (Revised September 2023)
• EHE Implementation Plan Template (.xlsx) (Revised September 2023)
• EHE Invoice Template (.xlsx) (Revised September 2023)
• EHE Budget, Quarterly and Year-End Financial Report Template (.xlsx) (Revised September 2023)
• EHE Budget Revision Template (.xlsx) (Revised September 2023) (.xlsx) (Revised September 2023)
• RWB EHE Biannual Progress Report Template
• SC EHE Rapid Access to Care and Treatment Work Plan (.xlsx)

Additional Subrecipient Guidance and Forms

• Federal Grant Compliance Requirements for Subrecipients (pdf) (November 2024)
• Guidebook for Subrecipients - Federal Grant Compliance (pdf) (November 2024)
• Federal Subaward Invoice Supporting Documentation Guide (pdf) (Revised July 2024)
• Procurement Guidelines for Subrecipients (pdf) (July 2024)
• Overview of State of SC - DPH Travel Reimbursement Policies for Vendors and Subrecipients (pdf) (July 2024)
• Sample Position Description (.xlsx) (March 2022)

DPH Subrecipient Forms (Required by RW and HOPWA Programs)

• DPH Form 103 - Subrecipient Travel Expense Report (.xlsx) (July 2024)
• DPH Form 130 - Subrecipient Approval for Meetings that Include Meals and/or Facility Rentals (.xlsx) (July 2024)
• DPH Form 354 - Subrecipient Attendance Sheet (.xlsx) (July 2024)
• DPH Form 138 - Subrecipient Justification for Conference Selection Site (pdf) (July 2024)
• DPH Form 104 - Out of State Prior Approval (.xlsx) (July 2024)
• DPH Form 178 - Subrecipient Travel Log (.xlsx) (July 2024)
• DPH Subrecipient Gift Card Voucher Prior Approval (pdf) (revised July 2024)
• DPH Subrecipient Gift Card Voucher Prior Approval Form SAMPLE (pdf) (revised July 2024)
• Equipment and Vehicle Prior Approval Form – Over $5,000 (pdf)
• DPH Subcontract/Tier 2 Contract Prior Approval (pdf) (April 2025)

Ryan White Part B Request for Applications

• Requests for Applications Available HERE