Hurricane Helene: Public Health Department Closures

Latest updates: Hurricane Helene

Our public health departments' hours of operation may be affected by power and staffing outages. This means that some closures may not appear on the state government office delays and closings map. The health and safety of our employees and our clients remains our highest priority. We are working to get services restored as safely and quickly as possible.

Learn more about DPH's role with hurricanes, floods, and weather emergencies.

Annual Adjustment to Fee for Search & Duplication of Medical Records

The Department of Public Health (DPH) is responsible for calculating an annual adjustment to the fee charged for the search and duplication of medical records in accordance with S.C.Code §44-7-325 and §44-115-80. Specifically, the annual adjustment is based the Consumer Price Index for all Urban Consumers, South Region (CPI-U).

Get information about SECTION 44-7-325 and the fee schedule.

Please be aware the HIPAA privacy rules limit fees covered entities may charge for producing copies of medical records to reasonable, cost-based fees. Please see the following information:

Fees for Copies

The Privacy Rule permits a covered entity to impose a reasonable, cost-based fee if the individual requests a copy of the PHI (or agrees to receive a summary or explanation of the information). The fee may include only the cost of: (1) labor for copying the PHI requested by the individual, whether in paper or electronic form; (2) supplies for creating the paper copy or electronic media (e.g., CD or USB drive) if the individual requests that the electronic copy be provided on portable media; (3) postage, when the individual requests that the copy, or the summary or explanation, be mailed; and (4) preparation of an explanation or summary of the PHI, if agreed to by the individual. See 45 CFR 164.524(c)(4). The fee may not include costs associated with verification; documentation; searching for and retrieving the PHI; maintaining systems; recouping capital for data access, storage, or infrastructure; or other costs not listed above even if such costs are authorized by State law.

Get more information about SECTION 44-7-325 and the fee schedule.

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